Are You Making the Most of the Gap Between Contract and First Lesson?
There's usually a one- to two-week gap between signing a contract and the first lesson.
Most tutors do nothing during this time. But simply sending a welcome letter can make a dramatic difference in parent satisfaction.
(Parent) I got a letter from the tutor. It covers everything—teaching philosophy, what to prepare, how to get in touch. This tutor is really thorough… I'm glad we went with them.
What's Included in This Template
- Greeting: A brief self-introduction and your enthusiasm for teaching
- Teaching Philosophy: Your approach and methodology
- Lesson Flow: How a typical lesson is structured
- What to Prepare: Textbooks, notebooks, stationery, etc.
- Contact Methods: When to use LINE, email, or phone
- Rescheduling Policy: Rules for cancellations and makeup lessons
- Requests for Parents: Support with homework and home study
Ready to use right now
→ Open the Welcome Letter Template (Free)
First Impressions Determine Retention
If you make a good impression before the first lesson, minor mistakes will be easily forgiven. On the other hand, if you do nothing from the start, small frustrations tend to pile up.
The cost of a single welcome letter is zero. The impact is enormous. There's no reason not to do it.
What is the Kagemusha System?
Just add lessons to Google Calendar and everything else is automatic—records, tallies, PDF invoices, and lesson reports. Build trust effortlessly with a dedicated parent portal. Free for the first month, then just ¥500/month.→ Learn more
Still managing tutor attendance manually?
Discover Kagemusha System